More new patients. Less on your plate.
Dedicated AI agents handle your marketing and your front office — ads, reviews, visibility, and the phones — 24/7, with real people behind them and your approval on everything.
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What needs my attention
1 campaign ready for your review
Ad Campaigns
Are patients finding you online?
Search clicks
Collecting
AI search readiness
Medium
Visibility
Improving
Built by operators and engineers from
Meet your AI marketing & operations agents
Pick what you need across marketing and operations. Each works like a highly trained specialist, coordinated by Nova — with a real person behind every agent.
NOVA (Chief of Staff)
Your central coordinator. Translates your high-level goals into instructions for the specialist agents, shows you every decision before it ships, keeps everything on a clear schedule, and reports performance honestly.
Growth & Marketing
Ads (Paid Ads)
Builds, tests, and monitors search and social ads (Google, Meta). Operates under a human-in-the-loop review system so nothing goes live without your approval.
Visibility (Online & AI Visibility)
Optimized for AEO (Answer Engine Optimization) so your practice appears in ChatGPT, Perplexity, Gemini, and Google AI Overviews, alongside standard Google Maps/SEO.
Reputation (Reviews & Reputation)
Two jobs, one agent. It makes it easy for happy patients to leave an honest review — and drafts a tailored reply to every review you get, good or bad, under strict HIPAA-conscious guidelines.
Brand (AI Brand Kit)
Generates highly consistent social media graphics, blogs, and local positioning profiles matching your practice's voice.
Mail (Direct Mail)
Designs and routes hyper-targeted local mailers to neighbors who recently moved or meet high-value treatment profiles, printing and shipping at flat cost.
Front Office & Phones
Front Desk (Call Agent)
Handles 24/7 patient call-routing, answers basic FAQs, and helps pre-screen high-value cosmetic/implant patients before they talk to your office.
After-Hours Emergency
Answers emergency calls the moment your office closes, triages urgency, and gets the patient to the right next step — so a 9pm toothache becomes tomorrow's appointment, not a call to the practice down the street.
Reschedule & Cancellation Saver
Save the visit · Same-day alerts. When a patient cancels, it works to fill the gap and flags the opening to your team the same day — so holes in tomorrow's schedule don't stay empty.
Insurance Verification
Calls payers to verify eligibility and benefits before the visit, so your front desk walks in already knowing coverage — not stuck on hold.
Practice Operations
Safety & Training
OSHA and HIPAA training, equipment logs, and an inspection-ready binder — without the spreadsheet.
Want to see how our agents work? See our agents.
Why a team beats a tool
A stack of disconnected software tools creates more work for you. A coordinated team of AI agents, managed by Nova and backed by real people, does the work for you.
No prompting required
You don't need to learn complex prompt engineering or manage five different subscriptions. You tell Nova your high-level clinical and growth goals, and the team handles the rest.
One shared model of your practice
Every agent works from one living model of your practice — your treatments, your preferred procedures, your local competitors, and your voice. Point-tools start from scratch every time. Ours shares one source of truth that gets sharper with every decision you approve.
True delegation
Traditional software tools are just empty workspaces waiting for your input. PracticeNova's team operates on a consistent schedule, bringing you completed drafts to approve instead of checklists to complete.
Real people, one tap away
Your agents do the daily work, but they're never unsupervised. A PracticeNova human reviews what they produce, steps in when something needs judgment, and is available when you'd rather talk to a person. You get the always-on team AND the warm handoff.
Two kinds of access.
We're precise about the difference.
We never connect to your PMS
We never connect to your practice management system. We never see a patient name, chart, or record. Your PMS data reaches us only as the aggregate, de-identified reports you already export.
Scoped marketing access
We do ask you to grant scoped access to your marketing accounts — Google Business Profile, Search Console, Google Ads, Meta. You grant it, you can revoke it in one click, and you can watch every action an agent takes in the account. An agent that can't publish is just a consultant with a newsletter.
Nothing ships without your approval
Every campaign, draft, and design comes to you first. And if anything ever feels off, you're one message away from a real person on our team — not a support ticket.
How PracticeNova compares
See how an AI growth team stacks up against traditional agencies and passive software templates.
| Key Capability | PracticeNova AI | Website Platforms | Practice Agencies | Generalist Ad Agencies |
|---|---|---|---|---|
| Aggregate Report Analytics | ||||
| Coordinated AI Team Execution | ||||
| AEO (AI Search Readiness) | ||||
| HIPAA-conscious by design | ||||
| 24/7 Monitoring & Optimization | ||||
| No Long-Term Commitments |
"Like having a real marketing team — without the agency price tag or the long contract."
Dr. Naina Jain · Mt. Diablo Family Dentists, Concord CA